• Login to the Exhibitor Interface (Password required)

How do I become a GDC Exhibitor?

Who do I contact to book GDC Exhibit space? What comes with the purchase of GDC Exhibit space? Who do I contact to participate in the Career Pavilion at GDC Expo? Is there a deadline for becoming an exhibitor?

NEW! The Exhibitor Service Manual is now only available as an online, downloadable document.

Who do I contact if I didn't receive my Online Exhibitor Service Manual (ESM)? Can I download the Exhibitor Service Manual?

Exhibition & Sponsorship logistics

Who do I contact with exhibitor service questions about exhibiting & my booth? Who do I contact regarding my sponsorship deliverables? What are the booth height regulations and sightline restrictions? What are the hanging signs regulations & restrictions? Do I need to order drayage? How do I handle shipping to Moscone Convention Center? How do I order graphics, custom booths, furniture and carpet from GES? How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth? I need to go on the expo floor to assist in setting up the booth for only a short time, can I bring my baby?

Exhibiting Deadlines and Deliveries

What are the GDC Expo ordering and delivery deadlines?

Event Guide ads

When are the ad space and materials deadlines? What are the ad specifications and delivery methods? Who do I contact about placing an ad in the GDC Event Guide?

Hotel Reservations

How do I make hotel reservations?

Marketing & Sponsorship Opportunities

What are the marketing and sponsorship offerings at GDC 2008? Where can I download web banners & buttons to promote my booth at GDC 2008? Do Exhibitors have access to GDC attendee lists?

Expo Passes & Registering My Booth Staff for Exhibitor Passes

How do I obtain Exhibitor badges for my booth staff? What is the difference between an Expo pass and Exhibitor pass and what does each pass include? How many Expo passes do I receive for my booth size? When will the Expo passes be mailed?

Press attending GDC:07

How do I obtain a list of the pre-registered press attending GDC? How can I maximize press visibility for my company and products during GDC?

Q: Who do I contact to book GDC Exhibit space?
A: Contact your salesperson for details. See all Sales contacts to the left of this page.

Q: Who do I contact to participate in the Career Pavilion at GDC Expo?
A: Contact Aaron Murawski, Global Sales Manager of Recruitment and Education. Click here to visit the Career Pavilion page.

Q: Is there a deadline for becoming an exhibitor?
A: To maximize your exposure on the GDC web site and marketing materials, we recommend you reserve space early. Exhibit space is also limited to availability. If you are considering exhibiting, contact your account manager today for exhibition opportunities. See the current version of the GDC Expo floorplan here.

Q: Who do I contact if I didn't receive my Exhibitor Service Manual?
A: In our effort to become more eco-friendly, we will not be printing service manuals this year and have gone to an Online Exhibitor Services Manual only. Please contact Mikell Lang for the link if you have not received it. The manual is easy to use and is printable.

[Back to Top]

Q: Can I download the Exhibitor Service Manual (ESM)?
A: Yes it is only available via Online. Please click here to access the online ESM.

Q: Who do I contact with service questions about exhibiting and my booth?
A: For questions on booth or sponsorship purchases, please contact your salesperson.

Please review your Exhibitor Services Manual for the answer to most of your questions. From general expo information to booth and signage info, you will find most of your questions within the exhibitor service manual.

If you have already signed a contract and have questions about exhibiting, your sponsorship or any booth logistics, contact:

Mikell Lang
Operations Manager,
CMP Technology
600 Harrison St. , Sixth Floor
San Francisco, CA 94107
Phone is 415 947-6692

Q: Who do I contact regarding my sponsorship deliverables?
A: Once a contract is signed, please contact Valerie Bojarski at vbojarski@cmp.com or 415-947-6190 for any sponsorship questions. She will be emailing all deliverable details including deadlines and shipping instructions a few months out from the show.

Q: What are the booth height regulations and sightline restrictions?
A: There are rules stating the maximum allowable height of various booth sizes. Allowable heights vary according to the size of the booth. Please go to Section 3 of the Online ESM when made available for the specific rules and regulations pertaining to your booth size.

[Back to Top]

Q: What are the hanging sign regulations & restrictions?
A: Hanging signs are only allowed for island booths 20'x20' or bigger. If your booth fits these parameters and you want to do a hanging sign, please fax the completed Hanging Sign Request Form in Section 3 of the ESM to (415) 947-6020.

Once it is approved by show management, you will need to order labor from GES to hang it and must use the appropriate shipping label to ship it to GES. These forms can be found in Section 3 and are GES' H1-and H2 forms.

Q: Do I need to order drayage?
A: Drayage is the movement of show freight from the shipping dock to your booth. No matter how you get your freight to the dock at the Convention Center, you are not allowed to bring your shipment onto the expo floor on your own - it must be done by union labor. Drayage costs are based on the weight and size of your shipment. Please see Section 4 in the manual for specifics.

IMPORTANT UPDATE: You can receive a discount on your drayage and priority treatment by using GES Logistics for your shipping needs. Please see Section 4 of the Exhibitor Services Manual.

Q: How do I handle shipping to the Moscone Convention Center?
A: Separate from drayage, this is the movement of your freight from either another show site to the receiving dock at the Expo site, or from your business to the dock at the Expo site. Go to Section 4 in your Exhibitors Service Manual for more information.

IMPORTANT UPDATE: By ordering your shipping needs from GES Logistics, you will save money on your drayage, and you will get priority delivery of your freight on to the floor and off of the floor at the end of the show. Please contact GES Logistics at (888) 454-4437 or www.ges.com/logistics for details or to order this service. From overnight to overseas, GES can arrange for all types of shipping and will do all follow up to make sure your freight arrives on time.

[Back to Top]

Q: How do I order graphics, custom booths, furniture and carpet from GES?
A: GES can produce any signage that you need. Whether you want to add a logo to your Booth ID sign or order meter-sized boards, GES can do it. The plus side to that is you don't have to ship your signage (and risk having it arrive damaged) and it is at your booth when you arrive. They can make most types of banners or signage at a competitive price.See Section 6 in your Exhibitors Service Manual for details and a list of standard size prices.

Section 6 of the manual lists forms for custom booths, carpet, furniture rental, lighting orders and pretty much anything you need for a complete presence on the Expo floor.

Q: How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth?
A: Go to Section 7 in your Exhibitors Service Manual for all order forms. Be sure and do it early to receive any applicable pre-show discounts!

Q:I need to go on the expo floor to assist in setting up the booth for only a short time, can I bring my baby?
A: Our insurance policy prohibits anyone under the age of 18 on the expo floor during move-in and move-out.

Q: What are the GDC Expo ordering and delivery deadlines?
A: Click here to view the GDC Expo ordering and delivery deadlines.

Q: When are the ad space and materials deadlines for the GDC Show Program?
A: Click here to view the specs and deadlines.

[Back to Top]

Q: What are the ad specifications and delivery methods for the GDC Show Program?
A: Click here to view the specs and deadlines.

Q: Who do I contact about placing an ad in the GDC Show Program?
A: Contact your Account Manager to reserve your ad space.

Q: How do I make hotel reservations?
A: You must contact the hotels directly for your reservations. Once the Exhibitor Services Manual becomes available, see Section 8 for a list of the hotels or visit the Travel page.

Q: What are the marketing and sponsorship offerings at GDC 2008?
A: Please see Section 9 of your Exhibitor Services Manual for a list of sponsorships available. The sooner you purchase a sponsorship, the more conference exposure you receive. Don't delay and contact your Account Manager today for sponsorship details.

If you have already purchased a sponsorship, you will receive an email with shipping or artwork details the first of the year describing what you need to do to complete your sponsorship.

Q: Where can I download web banners & buttons to promote my booth at GDC 2008?
A: You can download them at www.gdconf.com/banners.

[Back to Top]

Q: Do Exhibitors have access to GDC attendee lists?
A: If you have contracted for a 10x20 booth or larger, you will receive a onetime usage of the pre-registered attendee list for a direct mail item.

Please note the following recommendations/limitations: For the best results utilize your mailing after the Early Registration deadline of January 16th. The list sorts available will be Domestic U.S. or Foreign.

Exhibitors are responsible for all mail piece production, postage and lettershop costs.

The GDC has a preferred mail house for processing and sending of your piece. If you desire to use a mail house of your choice, the GDC will require a proof of bonded status and a onetime usage agreement. Contact your account manager for further pre-GDC mailing questions.

How do I obtain Exhibitor badges for my booth staff?
A: Go to the Exhibitor Registration page on our web site to find directions and to register your exhibitor booth personnel. Pass allotments are based on booth size. Only register the staff who will be working in your booth. All others need to be registered as attendees. Please have your staff show ID to pick up their badges on site, if one is not received in the mail.

[Back to Top]

Q: What is the difference between an expo pass and exhibitor pass and what does each pass include?
A: Each GDC exhibitor will be allotted a number of Exhibitor passes and Expo passes based on the size of their exhibit space.

Expo passes allow access to the GDC Expo, five pre-determined GDC classes, the GDC Lobby Bar and GDC events such as IGF and Game Developers Choice Awards and GDC Booth Crawl. Expo passes cannot be used to access the GDC show floor prior to the expo or after it closes each afternoon. Expo passes can be distributed to members of your company who will not need access to the show floor outside of expo hours and to clients/partners you would like to invite to the GDC to visit your booth and check out the event.

Exhibitor badges allow access on and off the show floor to set up your exhibit space before the expo opens and to secure it at the end of each day after the expo closes. Exhibitor passes should NOT be given to clients/partners who are not exhibitors at GDC (expo passes are appropriate) The exhibitor pass will also allow access to the GDC Lobby Bar and GDC events such as the IGF and Game Developers Choice Awards and GDC Booth Crawl.

[Back to Top]

Q: How many Expo passes do I receive for my booth size?
A: The quantity of Expo passes you receive is based on booth size. Review the GDC Expo marketing support tiers here, for the quantity you will receive.

Q: When will the Expo passes be mailed?
A: Expo tickets (redeemable at onsite GDC Registration for the actual Expo pass) will be mailed to the the event manager at the exhibiting company in early February. For any company that signs up after the initial mailing, Expo tickets are mailed each Friday for the prior week's exhibiting contracts.

A Note about redeeming GDC Expo tickets: Expo tickets are only redeemable for an Expo pass at onsite GDC Registration at the Moscone Conventionn Center. Expo tickets cannot be redeemed for an Expo pass by advance online GDC Registration. Click here to view Onsite GDC Registration hours.

Q: How do I obtain a list of the pre-registered press attending GDC?
A: The GDC08 press list is now available. Please click here to be taken to the media page. Note: You will need your exhibitor login and password to access to this page and the press list. Once you have entered your login and password please select the "Download Press List" option for our most current list.

Q: How can I maximize press visibility for my company and products during GDC?
A: To maximize press awareness, you can participate in our specially designed media sponsorship opportunities. Please contact your sales representative for more details.

[Back to Top]